Email encryption might sound complicated but is a simple process that can help protect your sensitive data. Encryption can provide an additional layer of security. If your email happens to fall into the wrong hands, they won’t be able to steal your information when email encryption is in use. Let’s dive into what email encryption is and how it works.

What is Email Encryption?

Email encryption masks the contents of your email from those who wish to steal your information. Social security numbers, routing information, passwords and more can be protected if they must be emailed. This works by scrambling the email text for everyone except the intended party. If the email does get intercepted, the hacker will not be able to read the email.

When Should I Send an Encrypted Email?

It is recommended that you avoid emailing this type of information if possible, opting for in-person or verbal confirmation first. If you absolutely must email credentials, banking information, or personal identification information, you should use email encryption. Protecting your confidential information is crucial to protecting your assets, both digital and monetary, as well as protecting your identity from being stolen. 

Sending an Encrypted Email from Microsoft

Encrypting an email in Microsoft Outlook has become incredibly easy. Within your message click “Options” at the top of the screen. Next, click encrypt. Once you click send, your email will be encrypted and secure from those who wish to steal your information. 

Encryption Software

Alternatively, if you do not use Outlook, you can use an email encryption service. Examples include Proton Mail, CipherMail, Mailvelope, and Virtu. Each service comes with free and paid plans as well as options for Android and Apple. Be sure to do your research and find the best service that works for your email provider.

The Bottom Line

Email encryption is an essential part of protecting your information. Learning the best way to safely send information can make all the difference when it comes to keeping your identity, banking information, and accounts from cyber-criminals. 

If you have inquiries about email encryption for your company, give us a call at Computek! 512-869-1155 or book an appointment online at Computekonline.com

That’s all for this week, we’ll see you next year for the next Tech Tip Tuesday!